Best Workspace Management Applications

Workspace management software is necessary to keep track of how and where employees work on any device. Because coworking spaces are becoming increasingly popular, IT companies have begun to consider developing software to help them succeed.

Workspace management software enables you to set up your location, invite new members to join, manage your member base, keep track of members, interact more effectively and rapidly, and handle invoicing and payments across various locations, all from a single interface.

It also aids in the management of various groups of people around the structure and location. It is critical to have a space management system that maintains all activities in the coworking space.

1. Office Research and Development

Miroslav Miroslavov and Miroslav Nedyalkov created it in Bulgaria in 2015. The creators desired for users to have a full platform for flexible and simplified coworking space administration. It is utilized in over 30 different nations.

Main Characteristics:

It encompasses all elements of coworking space and CRM, Member Management, Space Management, Resources Management, and Contracts Management.

Customer Relationship Management (customer relationship management)

Simple organizing of prospective consumers and data collecting with the intended audience via the desired channels.

Aids in the administration of emails and chat platforms and phone calls, and other types of communication.

The member management software keeps track of users’ relocations and offers them an updated membership package.

Coworking CRM links all of your systems and acts as a single point of truth for the entire lifetime of your members.

Space Administration

It is possible to keep track of the desk spaces and workplaces situated wherever.

Provides information about the desk’s occupancy and the availability of seating space.

Management of Resources

Allows for the analysis of data on the occupancy of an individual desk.

Keeps track of which desks are allocated permanently vs. those offered on a first-come, first-served basis.

Individualized resources.

Keep track of all physical space layouts, resource use, and important resources.
contract Administration
Data on the participants of a managed coworking community that is flexible.
Membership administration.
Contracts made to order.
Bookable resources, as well as a credit facility
Coupon or discount code of any kind.

Office R&D delivers comprehensive information on coworking management without sacrificing the intuitiveness and convenience of its interface.

2. The WUN System

It is active in the workplace with KUBE platforms and consists of tools necessary for shared workspace management, emphasizing accessibility, productivity, customization, and community building.

Main Characteristics:

Management of Software Members
Separate workspace management tools manage all leads and members.
CRM features as well as a lead management system
Tenant information is automatically registered.
Available at a single location.
Payments and Invoicing
Automated invoice tracking and generation
Integrates seamlessly with a variety of merchants and billing platforms.
Invoicing and payments are handled automatically.
Builder of Proposals
Simple contract creation with all relevant facts and floor layouts linked.
the contract can be linked with the landlord’s brand and service requirements.
Create additional deals with contracts that can be sent promptly using our space management software with only a few clicks.
Because the contract builder can extract data straight from the CRM, it saves time.
May customize Contracts to reflect your company’s brand, terms, and services.
Calendar of Bookings
Simple space and room booking administration with software that is accessible via online and mobile devices.
The system offers reservation confirmation and administration, the permission of door entry, and other functions.
The program allows for the management of reservations.
take it simple to reserve and access your workplace 24 hours a day, seven days a week.

Packages & Membership

It is accessible through the online member portal or the consumer website.

Allows for the creation of adaptable packages depending on the requirements of unique client profiles.

Metrics and Reporting

The use of accurate KPIs and reporting ensures that strategic decisions are made.
A real-time picture of possible prospects and revenue projections.
Keep track of your appointments, contacts, and new purchases.
Aids in the identification of patterns to guarantee that your workplace is optimized for income and growth.

Portal for Members

Access to cooperation and communication technologies is provided.
With the aid of a community messaging service, it is simple to arrange collaborative working actions.
It also assists users with event management chores.
White Label
increase client retention and value.
The technology enables the package and Membership to be sold online in a seamless manner.
Keeping the website design.

Integration

The iOS coworking app, which is included, provides a complete mobile experience and access to shared resources.

Communication, booking, invoicing, and payment processing are all included. The platform is now accessible.

Manage coworking spaces from any place at any time.

API and Integration Help

The workplace software supports open APIs and integrates seamlessly with various payment, business, marketing, and financial apps.

3-Essensys

It is a customer relationship management platform that delivers all available space as service information. It addresses every area. The emphasis is on task and daily activity automation and planning to boost management efficiency and generate a user experience.

Main Characteristics:

Automation of Workflow
Obtains and converts leads, organizes workplace visits, and manages the billing process.
A separate dashboard with relevant triggers that is easily accessible.
All phases of contact with a workspace user are covered.
Management of Lead Flow
Leads are sent to sales employees who are in charge of writing welcoming emails and providing a tour of the workspace.
The platform is used to set up new tenants, manage contracts, send follow-up emails, and manage licenses and renewals.
Management of Tenants
Ensures that workstations and meeting spaces are booked in a timely and efficient manner.
Their availability is confirmed via automation.
Assists users in connecting with peers from the same workplace community.
Establishes businesses through common relationships, such as social networking.
Billing automation
It is simple to monetize the available workspace.
Payments, orders, and renewals are all easily managed.
Inventory Control
Allows customers to provide services based on individual requirements, unique upgrade plans, special offers, and real-time discounts.
Streamline the advertising and selling of open workspace in private communities and on third-party websites.
Data and Key Performance Indicators
The system provides real-time insights.
Quality workplace growth and performance planning
API and Integration Help
Provides an easy-to-integrate third-party solution for increasing functionality and design.

Provides connectivity with various systems, including broker, financial, payment connectors, and business, marketing, and call logging platforms.

4-coworking

Cocon startups LLC, located in Kyoto, designed it. Because the program is very intuitive and has a basic, user-friendly design, it promotes the practical approach to work and simplicity, achieving efficiency.

class="wp-block-heading">Booking and resource management are the main features.

Allows customers to reserve accommodations, examine available facilities in real-time, and so forth.
An invoice is generated automatically by the software.
Member Administration
It’s simple to sign up.
Tools immediately invite new members.
Import and export member lists, as well as personalize each member.
CMS email sent straight
nvoicing Automation
Invoices are generated and mailed automatically.
To intervene, the administration is necessary.
High level of protection
The exchange of data between an app and a browser is encrypted.
Reputable third-party sources process online payments.
Amazon Web Services hosts software all around the world.
Customization
Include new features like help navigation, footer text, or your chat widget.
APIs
Available to developers and may be utilized to adjust to the demands of the firm.
Several Locations
Managing many coworking spaces with a single account.

5-Nexudus Spaces is number five

It is about coworking office management and CRM for shared workplaces. It is white label software with low monthly membership fees and various software capabilities on various devices.

The entrepreneur created this coworking concept in 2010 and is now working with over 100 coworking locations worldwide.