Lucas Noah Internal communication takes place between the company and the workers. It understands the environment and the information that is exchanged between the two and should foster camaraderie, solidarity, and commitment. Fluid internal communication between the company and the worker will make them feel more valued and integrated into the team. It also encourages associated or cooperative work, enhancing the knowledge of employees and their performance, which is reflected in the company’s results.
For a company to have communication, it must meet certain requirements such as a strategic communication plan, knowing the needs of workers, company, and tasks, in addition to having technological means and collaborative tools. Today we will focus on a collaborative tool that will make internal communication in the company and its interconnectivity easier.
Collaborative tools have always been important in business, but since the pandemic suffered and the change in work methodology, they have become key for remote working or hybrid work to be successfully implemented in the company. Not only do they help improve and speed up the productivity of companies, but also allow work teams and workers to remain intercommunicated in time real, in order to complete each of the established projects or doubts that arise at the time.
Faced with such a challenge, one of the biggest business mistakes is to install different solutions since workers/collaborators can waste unnecessary time searching, locating, or combining the information that was shared in the different solutions. This is where Teams help and improve the collaboration between colleagues and increase their productivity. But do we really know what Teams are and what benefits can it bring us? We will explain it to you below.
How Microsoft improves communication in the workplace to grow your business
Microsoft Teams is a unified platform for communication and collaboration that allows people from the same team or company to work together, regardless of where they are. It combines different options such as chat with which you can communicate with people from your company or external calendar, meetings both audio and video, file storage including file collaboration, and application integration. Microsoft. In short, Microsoft Teams is a collaborative tool that allows workers to communicate, share documents and work on them simultaneously.
Hence, if you need support Managed Microsoft 365 service Itopia is always reliable. This is where we see the great potential of this tool that will help us maintain and optimize communication in the company, especially when it comes to raising productivity through collaborative work in companies.
1. Improve communication and productivity
The workers of a company will be able to centralize communication with the rest of their team in a single place. With this tool it is not necessary to use several applications to be able to chat, access the calendar, schedule and organize meetings, make video calls or conferences, create live events, control the working day, share and modify documents and files, perform calls, create workgroups, etc.
Microsoft Teams allows you to create specific teams to complete a project that only involves some of the company’s workers, or even outside of it. In addition, teams can be divided into channels to collaborate on different topics. This makes it easy for groups to complete tasks or projects without the need to involve other users.
2. Easy use and integration with applications
Microsoft Teams is an application that is easy to use, visual, and very intuitive, compatible with different hardware and software such as Mac, Windows, Android, or iOS. In addition, Microsoft Teams allows integration and interaction with Microsoft Office 365 applications within the same platform as Word. , Excel, PowerPoint, Access, and Publisher, plus SharePoint, Planner, Yammer, and Stream.
3. Real-time document collaboration
Teams allow users of a team to collaborate and edit their documents in a synchronized and seamless way. As updates are added to it, Teams automatically saves them, reducing the risk of information loss.
4. Organize meetings, calls, and live events
It allows you to organize online audio and video meetings with anyone inside or outside your organization. In the meeting you have the power to control aspects such as removing uninvited people, muting participants, recording the meeting for later reference, transcribing the text of the conference, activation of subtitles, etc. In addition, the participants can share files, screens, and presentations, among others.
This functionality allows you to have meetings from any place and device without having to travel. Microsoft Teams allows you to see the availability of other users, which allows you to schedule meetings in advance to make them a success. Another very interesting functionality is the creation or programming of live events. Teams allow you to produce events for large audiences online, choosing who can attend them, and having control over video, attendee interactions, and reporting.
5. Security
Microsoft Teams is built on the large-scale enterprise-grade Microsoft 365 and Office 365 cloud, offering advanced security and compliance capabilities so users can collaborate without data loss or threat. Additionally, Microsoft Defender for Office 365 is available for Microsoft Teams, along with SharePoint and OneDrive, apps that integrate with Teams for content management. Defender for Office 365 allows you to determine whether the content of these applications is malicious and to block user access to this content.
6. Calendar integration
Each worker can access and review their daily, weekly, or monthly calendar or agenda. At the same time, it connects with Outlook, which allows you to have updated information, in real-time, in both tools.
7. Transfer through Teams
Teams include the Shifts tool to help create, update, and manage staff shifts. In a telework or hybrid work model, it is a very simple way to manage work teams. You can also request days off, vacations, exchange shifts, rest hours, and even record the hours of the workers. Microsoft Teams complies with the requirements of the law, being able to export the records to Excel.
8. Remote work
Microsoft Teams has a mobile application that allows you to carry out activities from anywhere and with any mobile device including a laptop, smartphone, or tablet. This mobile application is constantly updated and it is possible to view and edit documents without any problem.
To conclude
More and more companies are evolving and adapting both to new technologies and to the demands and needs of internal and external customers. Involving the workforce in the installation of new collaborative technologies is imperative to optimize information flows, and increase productivity and worker satisfaction. Start working much more agile and connect all the members of your company. Thus, the entire workforce will be informed, organized, and connected, from the same application and from any workplace.