Lucas Noah The hybrid workplace may reward your employees with flexibility, but it leaves a ton of space unused at the office. This leads to high real estate costs. Not to mention, large swathes of underused spaces cause space management and maintenance troubles.
Fortunately, companies overcome such issues by making their desk setups flexible through desk-hoteling and hot-desking. At its core, hot desking is a flexible workplace concept that allows employees to use the desks they prefer on a first-come-first-serve basis. And while implementing hot-desking is useful, it is not always convenient in a hybrid setup.
You could face challenges like –
- employee conflicts over desk availability
- overused spaces due to less transparency over unused desks
- difficulty changing desk layouts
But a hot desking solution can solve all of them. When you deploy hot-desking through a hot desking solution, employees can reserve a desk of their choice whenever they please.
Not sure if you should get a desk booking solution for hot-desking? Here are 8 advantages of using a desk booking solution your business cannot miss.
1. Ensures Maximum Desk Usage
Picture a scenario where you only need a desk for a couple of hours and have left it idle. It would make sense if someone else could utilize it. But no other flexible desk setup allows for this other than hot desking. And a hot desk booking solution is essential for it.
A hot desk booking solution allows employees to reserve desks on-demand after they arrive at the office. Employees can choose desks of their choice and use them for any duration. Once the desk is vacant, the solution immediately marks the desk available for use. Now, another employee can use the same desk.
Thus, desks are never empty with a hot desking solution.
2. Lowers Your Company’s Operational Costs
A hot desk booking solution gives managers like you visibility into the desk preferences of employees. This data can help you remove unused desks or change the entire floor layout. A hot desking software can also help determine whether you can downsize your current office space.
This will ultimately reduce operational costs like paying rent on underutilized office space, property taxes on purchased offices, expenses on stationery and supplies, depreciation, and much more.
3. Boost Your Staff’s Performance
Imagine your hybrid employees showing up at the office only to find there are no desks available. Not only will this cause annoyance and lower productivity, but an employee will also waste time finding a suitable corner to work in. The time they should have ideally spent churning quality work.
You can entirely avoid this scenario by implementing a hot desk booking solution. The solution can assure employees of their preferred workstation. Add to this, a desk booking solution awards shift flexibility to employees, which means they can choose when to commute to the office and be assured that they will find a desk of their choice.
4. Let’s Your Staff Feel Safe
A hot desk booking solution is essentially an app that shows real-time desk availability along with when it was last cleaned and sanitized. This can be a relief for your staff and it will also encourage them to attend the office a few days a week.
A tidier space leads to a tidier mind and happier employees, and a desk booking solution lets them know about your office’s sanitization regime in real-time.
5. Improves Teamwork and Collaboration
For any business to succeed, teamwork and collaboration are a must. And a hot desking solution can help with it.
Employees can choose desks according to their preferences with a hot desk booking solution. But since the desk arrangement is flexible, they may not know their coworkers for the day. This pushes employees to learn more about their coworkers and make conversations.
When employees connect with their peers like this it boosts teamwork and employee engagement throughout the team.
6. Makes Leaders More Approachable
One of the least discussed benefits of hot desking is that it acts as an antithesis to senior leaders sitting in their offices away from their employees.
Since a desk booking solution is democratic in the sense that it allows employees of any rank or band to book any desk within an office, it flattens hierarchy and makes the senior leadership more approachable, which allows effective office communication.
7. Lends Autonomy
A desk booking solution gives employees control over their work lives. It essentially puts the power to attend office in the hands of employees. By lending them a sense of autonomy, you make them feel more responsible.
The instances where they skip office a few times a week become rare. A desk booking solution becomes indirectly responsible for the overall positivity you can add to your workplace.
8. Attracts New Talent
By implementing a hot desk booking solution, businesses can reach out to newer talents who wish to work for companies that allow hybrid working. This can especially benefit small companies and startups that want to hire fitting professionals but cannot offer high salaries to relocate to a big city full-time.
So, Should You Hot Desk?
Big names like Lego and Microsoft have already implemented hot desking in their offices.
Hot desking supports flexible work and allows offices to reduce wasted space. WorkInSync desk booking system includes hot desking feature that allows you to manage desk space with ease. Employees can book hot desks with the mobile app.
You can schedule a demo today and learn more about the features the solution offers.