How to Write a Resignation Letter

A resignation letter is an official document that records the end of your employment with a company. It provides official notice of your departure and can help you maintain a positive relationship with your employer. Usually, a resignation letter is brief and to the point. It should include the following:

• Your name and contact information
• The date of your resignation
• The name of your employer
• A statement of appreciation for the opportunity to work for the company
• A brief explanation of your reasons for resigning
• Your signature

When you resign from a job, it is important to do so professionally. A resignation letter is the best way to do this. It is a formal way to let your employer know that you are leaving, and it allows them to respond. It is also a good way to keep your options open for future opportunities. Whether in Singapore or anywhere else in the world, a well-written resignation letter will be appreciated.

Here is a sample resignation letter:

Date

Dear Mr Smith,

I am writing to inform you of my resignation from my position as Marketing Manager, effective two weeks from today.

I have appreciated the opportunity to work for ABC Corporation, and I am grateful for the skills and experience I have gained during my time here. However, I have decided to pursue other opportunities that will better utilise my skills.

My colleague, Ms Doe, will be taking over my responsibilities during the transition period. I am confident that she will be able to seamlessly continue the work I have been doing. It has been a pleasure working with you, and I wish ABC Corporation continued success in the future. Before leaving, I will do everything possible to ensure a smooth transition. When is the best time to discuss the handover of my responsibilities?

Thank you for your understanding. I hope that we can remain on good terms.

Sincerely,

Signature

John Smith.

The above sample resignation letter template in Singapore or anywhere else can be modified according to your specific needs

Can your employer reject your letter?

If you have a contract, your employer can only reject your resignation if they have a valid reason to do so. For example, if your resignation would breach the terms of your contract, or if it would cause them undue hardship. The Employment Act in Singapore provides some protection for employees who resign, but it is always best to check your contract before you hand in your notice.

If you do not have a contract, your employer can reject your resignation for any reason. However, if they do so without a valid reason, you may have grounds to file a claim with the Ministry of Manpower.

When should you hand in your resignation letter?

Ideally, you should give your employer two weeks' notice before you leave. This gives them time to find a replacement for you and to train them in your duties. If you have a contract, you may be required to give more notice. For example, if your contract states that you must give three months' notice, you will need to adhere to this.